Embedding fonts within a document will increase the file size of the document, and some fonts can be quite large. To minimize the file size of documents that include embedded fonts, select the Embed only the characters used in the document checkbox. Click the 'Embed TrueType Fonts' check box to enable it if it is not already. Click 'OK' and close the Options window. Save the word processing file as normal by using the 'File' menu and the 'Save' option. Word will automatically embed your font selection or selections in the document.

Click “Save” in the left pane. Under “Preserve fidelity when sharing this document”, check the “Embed fonts in the file” option. To reduce the resulting document’s file size, be sure to check the “Embed only the characters used in the document (best for reducing file size)” option. Office will only embed a font if it’s used in the document.

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With older versions of Windows, you can download a free tool from Microsoft to display more font properties provided by the font designer. Download this tool from the following address: The tool updates Windows so it displays more information when you right-click on a font file and choose Properties. Embedding is one of the tabs added in the font properties. Once you know that a font can be embedded, you need to instruct Word to do the actual embedding. In Microsoft Word versions: 97 2000 2002 2003 1.

Embedding is one of the tabs added in the font properties. Once you know that a font can be embedded, you need to instruct Word to do the actual embedding. In Microsoft Word versions: 97 2000 2002 2003 1.

You can likely assume the end recipient already has those fonts installed. Conclusion If you need to preserve the appearance of your Word document, you can embed unusual fonts with the document itself. This will prevent font-related display errors and replacements.

How This Works When you enable this option, Office takes the font file from your system and embeds a copy of it into the Office document. This increases the size of the document, but anyone who opens the document will be able to see the document with its intended font. You can only do this in the Windows versions of Microsoft Word, PowerPoint, and Publisher. This doesn’t work in the Mac, iPhone, iPad, Android, or web versions of Word or PowerPoint. This also only works if the font you’re trying to embed allows embedding. The font files on your system have “embedding permissions” in them.

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